Using the Attendees Function

Capture

If you know who is going to be attending the shoot and you have their personal information, you should use the Attendees function to make your life easier and add to the customer experience of your customers.

Note: Currently, the maximum CSV upload is 400 attendees (401 rows in a CSV). If you have more than 400 attendees needing to be uploaded into an event, you can do so using multiple CSV files. We are looking to increase this limitation in the future. If you are photographing an event and you don’t know who is going to be there, Gallery Cards are a great way to give guests access to their images. There is also a new feature that allows guests to register themselves for events via a registration link - this can include submitting a selfie for use with Facial Recognition.

The Attendees function gives you the chance to name the image files based on the attendee name, simplify search functions in the Console and use SMS or email to deliver links directly to the guests.

1. Navigate to the event page and select the Galleries tab.
2. Click the Attendees tab, which will appear under the ribbon menu.
3. From here, you have several options:
   
   
   • Upload CSV: Follow the instructions and upload a CSV (using the provided template) of attendee information. If you left the ID field empty in the CSV, a random ID will be created for you. There are 9 columns in the template:
     • ID
     • First name
     • Last name
     • Company
     • Mobile number
     • Secondary mobile number
     • Email address
     • Secondary email address
     • Notes
   • Export CSV: Export a CSV file of the saved attendee information. This can be particularly useful when attendees are registering themselves.
   • Download template: When uploading a CSV of attendee details, the column headers must be in the exact format. We provide a template to help. Simply download it and populate it with the necessary details.
   • Generate Barcode Sheet: Create a barcode sheet using the attendee information which has been uploaded.
   • Add Attendee: Create and add a new attendee to the list.
   • Notify All: For use with the Messaging integration. Notify all registered attendees.
   • Clear: Clear all attendee information from the event. Be careful!

Add Attendee

1. From the event page click Galleries > Attendees and then select the green Add Attendee button. A modal will pop up.
2. Complete the details and press the green Submit button in the bottom right corner.
3. You may need to refresh the page to see the new attendee.

Editing Attendees

It is possible to edit attendees, even after images have been uploaded. Attendees can be edited one at a time – useful if there are only a few to update. Attendees can also be updated in bulk – necessary for larger changes across many subjects.

Single Attendee Edit

1. From the event page on the Console, click Galleries>Attendees and click the blue arrow button on the individual attendee line to view more information and options. You can see here that this attendee does not have an email address listed.
   
2. Click the Edit button and update the attendee details in the modal. This modal works just like the one for adding a new attendee. Click Save.
   
3. You may need to refresh to the page to see the changes come through but as you can see below, the email address has been updated.